Aviation Fuel - FBO Receipt

Create an Aviation Fuel Receipt (FBO / Jet Fuel / Avgas)

Create a professional aviation fuel receipt with our receipt generator.

1. Select the Aviation Fuel / FBO Receipt template from the template library.

2. Edit and customize the receipt details (tail number, fuel type, FBO name, airport, taxes, etc.).

3. Instantly save and download your customized receipt as a PDF or image.

Why might you need an aviation fuel receipt?

Pilots, aircraft owners, charter operators, and corporate flight departments often need detailed fuel receipts for:

• Expense reports and tax documentation

   

  • Track fuel purchases for business travel, charter operations, or deductible expenses.

   

• Reimbursement from an employer or client

   

  • Provide proof of fuel costs for contract flying or owner reimbursements.

   

• Flight department accounting and budgeting

   

  • Maintain accurate records of fuel usage by tail number, trip, or pilot.

   

• Maintenance and performance tracking

   

  • Verify fuel type and quantity for logbooks, engine trend monitoring, or warranty records.

   

• Insurance and operational documentation

   

  • Show purchase date, location, and fuel type if questions arise after an incident or claim.

   

Typical products and services sold by FBOs / aviation fuel providers

Many FBOs and airport fuel providers sell more than just fuel. A fuel receipt might include:

• Jet A / Jet A-1

• Aviation gasoline (Avgas 100LL)

• Ramp or handling fees

• De-icing / anti-icing services

• Overnight parking or hangar fees

• Oxygen or nitrogen service

• GPU / ground power or towing

• Oil and lubricants

• Fuel additives (e.g., anti-ice, PRIST)

• Environmental or airport facility fees

Can aviation fuel be “returned” without a receipt?

In aviation, fuel sales are typically final, and there is no practical way to “return” fuel once it has been pumped into the aircraft. However, billing questions and corrections do happen. Policies vary by FBO, but generally:

• You may request a correction or adjustment if you believe you were billed incorrectly (wrong tail number, quantity, taxes, or fees).

• The FBO may ask for proof of purchase, such as:

   

  • A printed or emailed fuel ticket

  • A credit card statement or transaction record

  • The date, time, and tail number so they can look up the ticket in their system

   

• If an error is confirmed, the FBO will usually:

   

  • Issue a corrected invoice or receipt

  • Process a refund or partial credit to the original payment method or account

   

• Each FBO reserves the right to deny adjustments if there is insufficient documentation or if too much time has passed since the transaction.

Because of this, it’s always a good idea to review and keep copies of fuel receipts as soon as you receive them.

How can I get a duplicate aviation fuel receipt?

If you need a duplicate receipt for an aviation fuel purchase:

• Contact the FBO directly

   

  • Provide the airport, FBO name, date/time of fueling, aircraft tail number, and approximate amount of fuel.

  • Most FBOs can reprint or email a duplicate fuel ticket from their point-of-sale system.

   

• Check your credit card or account statement

   

  • Your statement can support expense reports if a detailed receipt is unavailable.

   

• Check loyalty or fuel card portals

   

  • If you used a contract fuel card or rewards program, you may be able to log into your account and download transaction details and copies of receipts.

   

• Keep digital copies

   

  • Take a photo or save a PDF of your original fuel receipt and store it with your flight and expense records.

   

What information is typically shown on an aviation fuel receipt?

A well-detailed aviation fuel / FBO receipt will usually include:

Core transaction details

• Date and time of fueling

• Airport identifier and name (e.g., KDEN – Denver International Airport)

• FBO or fuel provider name and address

• Aircraft tail number (registration)

• Flight number (for airlines / charter ops, if applicable)

• Type of fuel purchased (Jet A, Jet A with additive, Avgas 100LL, etc.)

• Quantity of fuel (gallons or liters)

• Price per unit and total fuel cost

• Any additional services or fees (ramp, handling, parking, de-ice, GPU, etc.)

• Subtotal, taxes, and grand total

Payment and verification

• Payment method (credit card, fuel card, account on file, cash, invoice)

• Authorization code or invoice number

• Name or ID of the line service technician / fueler

• Signature line (pilot, captain, or authorized representative), if applicable

Optional / advanced fields

• Tax breakdown (federal excise tax, state/local taxes, airport fees)

• Customer or account number (for contract fuel)

• PO or trip number for corporate / charter operations

• Notes section (special fueling instructions, uplift for specific leg, etc.)

• Barcode or QR code for easy scanning into accounting or flight department software

• Company logo and branding of the FBO or fuel supplier